Expense Reports
Last updated: May 13, 2025
An expense report is a record submitted by employees or contractors to track and claim reimbursement for business-related expenditures, including date, cost, receipts, and purpose of each expense.
Fields
| Field | Description | Example |
|---|---|---|
report_id |
Unique identifier for the expense report. | EXP-202309A |
employee_name |
Name of the person submitting expenses. | John Smith |
employee_id |
Internal identifier for the employee, if applicable. | E12345 |
report_period_start |
Beginning date covered by this expense report. | 2023-08-01 |
report_period_end |
Ending date for the reported expenses. | 2023-08-31 |
subtotal |
Sum of all expenses before any taxes/fees if applicable. | 450.00 |
tax_or_vat |
Any tax or VAT included in total expenses. | 36.00 |
total_reimbursement_amount |
Amount to be reimbursed to the employee. | 486.00 |
approval_status |
Current status (submitted, approved, denied, etc.). | Pending Manager Approval |
approval_signature |
Signature or name of the approving authority. | Manager Name |
submission_date |
Date the expense report was formally submitted. | 2023-09-05 |
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